Privacy Policy
Last Updated: April 2025
Welcome to QSL World (“Website”, “we”, “our”, or “us”). Your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your information when you visit www.qslworld.com.
By using this Website, you agree to the terms in this Privacy Policy. If you do not agree, please discontinue use of the Website.
1. Information We Collect
1.1 Automatically Collected Data
We use standard web technologies to collect non-personally identifiable information, such as:
IP address
Browser and device details
Pages visited and time on page
Referral source
General geographic location (city/country)
Uploaded ADIF files and QSO submission data
This information helps us improve the platform and serve the amateur radio community.
1.2 Voluntarily Provided Data
You may choose to provide:
Your name and email address
QSL card information (callsign, mode, date, etc.)
Any messages, files, or feedback you submit
We only use this information to facilitate QSO confirmation and related communication through the platform.
2. How We Use Your Information
We may use your data to:
✅ Enhance website functionality and performance
✅ Facilitate QSL card exchanges via email on behalf of ham operators
✅ Respond to inquiries or user feedback
✅ Prevent spam or abuse
❌ We do not sell, rent, or share personal data for marketing purposes.
❌ We do not send unsolicited emails or commercial messages.
Emails sent by QSLWorld.com are generated and submitted on behalf of ham radio operators using the platform. These emails are intended as digital QSL card confirmations, similar to traditional paper QSL exchanges. The platform gathers the necessary public information (such as call sign, QSO data, and public email addresses) and dispatches the email at the request of the operator.
QSLWorld.com does not initiate communication independently. Operators are entirely responsible for obtaining proper consent from the receiving party before sending QSO confirmation emails via the platform.
3. No-Contact Database / Unsubscribe Option
QSL World respects every operator’s preference.
If you do not wish to receive any future QSO confirmation emails sent through our system, you may opt out at:
🔗 www.qslworld.com/unsubscribe
Entering your callsign and email address will add you to our No-Contact Database. Once added, the platform will automatically prevent any future emails from being sent to you on behalf of any user.
Note: The term “unsubscribe” is used for user clarity — QSLWorld.com does not operate a mailing list or subscription-based email service.
4. Community Best Practices & Data Integrity
QSLWorld.com is built with the values and ethics of the ham radio community at its core.
✅ We do not scrape or extract data through automated or unauthorized means.
✅ All data used by the platform is obtained through legitimate, publicly available sources such as user-submitted ADIF logs and verifiable services like QRZ.com.
✅ We follow best practices and etiquette recognized in amateur radio communities worldwide.
5. Legal Responsibility & Consent
Operators using QSLWorld.com are solely responsible for:
The content of QSO confirmation emails
Verifying the accuracy of submitted information
Ensuring they have consent from both parties involved in the QSO before requesting that the platform sends confirmation emails
QSLWorld.com acts only as a technical facilitator and disclaims any liability or legal responsibility for how its services are used.
Use of this platform implies that the operator understands and accepts full responsibility for compliance with all local and international regulations regarding electronic communications.
6. Cookies & Tracking Technologies
6.1 What Are Cookies?
Cookies are small files used to store data in your browser to improve your experience.
6.2 Types of Cookies We Use
Essential Cookies – Required for site functionality
Analytics Cookies – Help us understand usage patterns
Third-Party Cookies – Used for embedded content (e.g., YouTube)
6.3 Cookie Management
Set your cookie preferences when you first visit
Adjust your settings in your browser anytime
Refusing cookies may limit some features of the site.
7. GDPR Compliance (EU Visitors)
If you are located in the EEA, you have rights under the GDPR:
🔍 Right to Access – Request your personal data
✏️ Right to Rectify – Correct inaccurate info
🧹 Right to Erasure – Request deletion of your data
📤 Right to Data Portability – Request a copy in digital format
🚫 Right to Object – Stop certain processing
To exercise your rights, email: legal@qslworld.com
8. Third-Party Services
QSL World may use or link to trusted third-party tools, including:
Google Analytics
YouTube embeds
QRZ.com lookup services
These services have their own privacy policies, and we encourage users to review them.
9. Security Measures
We use reasonable security protocols to safeguard your data:
No user account storage
No financial data collection
Encrypted server communication (HTTPS)
Limited data retention policies
In the event of a data breach, affected users will be informed according to applicable law.
10. Donations & Non-Profit Operation
QSLWorld.com is a community-driven, non-profit initiative. It is:
❌ Not a business
❌ Not for profit
✅ 100% supported by voluntary donations
Funds are used exclusively for:
Server hosting
Maintenance and development
Operational costs
11. Children’s Privacy
We do not knowingly collect personal information from anyone under 13. If you believe a child has submitted data to the site, please contact us for removal.
12. Contact Us
If you have any questions about this Privacy Policy or would like to exercise your rights, please contact us:
📬 General inquiries & support: postman@qslworld.com
📬 Legal, GDPR & data privacy: legal@qslworld.com